Tips for Sending Cover Letters over Email

Tips to send email cover letter

An email cover letter is sent to the potential employer with your resume to provide additional information on your skills.

While sending an email cover letter, always follow the employer’s instructions on how to submit your cover letter and resume. Cover letters are usually written to provide information on why you are qualified for the job you are applying for. It also explains the reasons about your interest in the company you are applying.

It is quick and easy to send an email, however it does not mean that you write anything less than a detailed cover letter. The cover letter needs to focus on why you are a good match for the role you are applying for.

Options for Sending Email Cover Letters

Sending Cover Letters as Attachments

If the job posting says to include your cover letter and resume as an attachment, attach Adobe PDF files to your message.

It is a good practice to save the files with your name, so that it does not get mixed up with other applicant’s documents.

Sending Cover Letters Without Attachments

Some employers do not want attachments. In such cases, paste your resume into the email message and sent it instead.

Always use a simple font and remove the fancy formatting. It makes it easy for the recruiter to read through the email. Do not use HTML as you do not know what email client the employer is using. Keeping it simple would be the best thing to do here.

Don’t Forget to Add Details to Your Cover Letter

How to Address an Email Cover Letter

If you know the name of the person you are writing to always use it while writing the email. You could either use both the first and last name ex, Dear John Smith. Or use just the first name as Dear John. If you choose to use Mr. or Ms. always use the last name with it such as Dear Mr. Smith. 

Be careful with the gender. And while addressing a female manager the safest bet is to use Ms. instead of Miss or Mrs. even if you are sure of their marital status.

The Subject Line of Your Message

Make sure you list the position you are applying for in the Subject Line of your email address, so the employer is clear as to what job you are trying to get. For example:

Subject: Jane Smith, Digital Marketing Position.
Include Your Signature: Include a signature together with your contact information. It must contain name, address, email address and telephone number. This makes it easy for the hiring manager to get in touch with you.

Double Check Your Letter for Spelling and Grammar

Make sure you check the spellings and grammar, along with right capitalisation in the message. They are just as important in an email resume cover letter as in paper cover letters.

Send a Test Message to Yourself

Before sending the email to the recruiter it is a good practice to first send the message to yourself. This way you can test if the formatting and attachments works well. If everything looks good, resend to the employer. Do it by composing again and not forwarding the message!

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Avani Lalka is an experienced marketer, and a writer in the field of new-age marketing and career development. She writes from her heart to make a difference in the lives of the people that follow her. Currently she is heading Account Based Marketing (ABM) in a popular Pune-based startup. Feel free to connect her as she welcomes new ideas and opportunities. Email: